Shape (circle overlapping a square): Allows you to insert several premade shapes, including arrows, callouts, and equation symbols.Lines (slanting line): Choose between several different line styles to draw.Select (cursor): Select a shape in your drawing.You can insert a ruler or guidelines from the drop-down menu. Zoom (magnifying glass): Zoom in or out on your drawing.Redo (curved arrow pointing right): Redo the most recently undone action.Undo (curved arrow pointing left): Undo the most recent action.Actions: Displays a menu with different actions, such as downloading the image, showing version history, copying, pasting, and rotating the image, and inserting Word Art.The drawing tools are found in the menu bar, which include, from left to right: You can buy both courses together and get 15% off or try them out for free.Once selected, the Drawing window will appear. To learn more about the tools editors use, take a look at our Becoming A Proofreader and Becoming An Editor courses. However, keep in mind that doing so will remove all the changes to the more recent versions of the document. If you would like to revert to an earlier draft of a document, you can select that version and click the blue Restore this version button at the top of the screen. In the right-hand panel, select the date of the version you want to rename and type the new name (e.g., Draft 1). To help keep track of earlier drafts, you can rename them in the Version history window. You can toggle through different edits by using the up and down arrows in the top right corner or by using the shortcuts Ctrl + Alt + J and Ctrl + Alt + K. You’ll see all the changes highlighted in the color associated with the contributor. These refer to when each change was made and who made it. Once you have opened the version history, you’ll see a list on the right side of the screen displaying time stamps and names. Click the line next to the Help tab that reads Last edit was ago.Use the keyboard shortcut Ctrl + Alt + Shift + H.Then select Version history > See version history from the drop-down menu. Click on the File tab at the top left of the document.In Google Docs, you can view the version history in one of three ways: Check Version HistoryĬhecking the version history will enable you to see the changes contributors have made to your document. Your collaborators can now access the document and, depending on the permission(s) you’ve granted, will be able to comment on and make changes to it. Once you’ve selected this option, open the drop-down list to the right and select either Viewer, Commenter, or Editor to give the recipient the proper permission(s).This will allow anyone who has the link to the document to view it. Alternatively, select Anyone with the link under General access.Start typing a name into the search bar that appears and select the person (or people) with whom you want to share the document.Select the blue Share button in the top right-hand corner. To collaborate with your client, you’ll need to make sure you’ve shared your document properly so that they can see and accept your edits. If your client accepts your suggestion, they will apply it to the document. To turn on Suggesting mode, either select Suggesting from the drop-down menu at the top right of the document or highlight the text for which you’d like to make a suggestion and select the green pencil icon that appears. It’s also what will enable your changes to be trackable. Suggesting mode will allow you to suggest changes to a document rather than making direct edits. Alternatively, create a new file by clicking the + symbol at the top left of the page. Open the Document You Want to Useįirst, choose the document you want to use by typing its title in the search bar at the top of the Google Docs home page. These capabilities make track changes a great tool for editors.
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